Privacy Policy

 

Effective Date: 03/01/2026

Last Updated: 24/02/2026

Easy Payroll UK (“we”, “us”, “our”) is committed to protecting and respecting your privacy.

This Privacy Policy explains how we collect, use, store and protect your personal data when you:

  • Visit our website

  • Contact us directly

  • Submit a LinkedIn Lead Form

  • Request a Free Payroll System Review

  • Engage our payroll services

We act as a Data Controller and process personal data in accordance with UK data protection legislation, including the UK General Data Protection Regulation (UK GDPR).

1. Who We Are

Easy Payroll UK
4th Floor, Silverstream House, 45 Fitzroy Street, Fitzrovia, London, W1T 6EB
Website: https://easy-payroll.uk/
Email: Info@Easy-Payroll.uk

If you have any questions about this policy or your data, please contact us using the details above.

2. What Personal Data We Collect

We may collect and process the following personal data:

  • Name

  • Job title

  • Company name

  • Business contact details (email, phone number)

  • Payroll-related information provided during enquiries

  • Information submitted through LinkedIn Lead Forms

  • Website usage data (via cookies and analytics tools)

We do not intentionally collect sensitive personal data unless required for payroll processing as part of a formal client engagement.

3. How We Use Your Data

We use your personal data for the following purposes:

  • Responding to enquiries

  • Providing a Free Payroll System Review

  • Delivering payroll services

  • Assessing cost efficiency and compliance risk

  • Managing client relationships

  • Improving our services

  • Complying with legal and regulatory obligations

4. Legal Basis for Processing

We rely on one or more of the following lawful bases:

  • Consent – when you submit a form or request information

  • Legitimate Interest – to respond to business enquiries and provide payroll-related services

  • Contractual Necessity – where processing is required to deliver agreed payroll services

  • Legal Obligation – to comply with HMRC and employment legislation

5. Sharing Your Information

We may share your data with:

  • HMRC and other regulatory authorities

  • Pension providers

  • Software providers used to deliver payroll services

  • IT and CRM providers

  • Professional advisers (accountants, insurers, legal advisers)

We do not sell personal data to third parties.

6. Data Retention

We retain personal data only for as long as necessary for the purpose it was collected.

For payroll clients, records may be retained in accordance with HMRC and statutory requirements.

Enquiry data and LinkedIn lead data will typically be retained for up to 24 months unless a business relationship is established.

7. International Transfers

Where third-party providers process data outside the UK, we ensure appropriate safeguards are in place in accordance with UK GDPR requirements.

8. Your Rights

Under UK GDPR, you have the right to:

  • Be informed about how your data is used

  • Access the personal data we hold about you

  • Request correction of inaccurate data

  • Request erasure of your data (in certain circumstances)

  • Restrict processing

  • Object to processing based on legitimate interests

  • Withdraw consent at any time

To exercise any of these rights, please contact us at Contact@Easy-Payroll.uk

You also have the right to lodge a complaint with the UK supervisory authority, the
Information Commissioner’s Office
Website: https://ico.org.uk/

 9. Security

We implement appropriate technical and organisational measures to protect personal data against unauthorised access, alteration, disclosure or destruction.

10. Updates to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available on our website.

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